What Is a COI? Understanding Certificates of Insurance

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What Is a Certificate of Insurance (COI) — And Why Does Your Business Need One?

When you’re running a business, there’s a lot to juggle—clients, contracts, vendors, and everything in between. But one critical document that often gets overlooked is the Certificate of Insurance (COI). Whether you’re working with partners, leasing a commercial space, or bidding on jobs, having a COI on hand can be the difference between winning a deal and missing out.

So what exactly is a COI in business—and why does your business need one?

What Does COI Stand For?

COI stands for Certificate of Insurance. It’s a single-page document that provides proof of business insurance. It outlines the types of insurance your company carries, policy limits, coverage dates, and the insurer’s contact information.

Think of it as a snapshot of your insurance coverage—simple, official, and easy to share.

Why Is a Certificate of Insurance Important for Businesses?

A COI is more than just paperwork—it’s protection and peace of mind for both you and the people you work with. Here’s why it matters:

  • Proves You’re Insured: A COI provides proof that your business has active liability coverage, giving clients and partners confidence in working with you.
  • Meets Contract Requirements: Many vendors, landlords, and clients require a certificate of insurance for business before signing a contract or agreement.
  • Protects Against Risk: By showing you have coverage (such as certificate of liability insurance), it helps protect against claims or lawsuits related to accidents, damages, or injuries.
  • Boosts Professional Credibility: Having proper insurance—and being ready to show it—builds trust and credibility with clients and vendors.

What Types of Insurance Are Listed on a COI?

A standard certificate of liability may list one or more of the following:

Each section shows the policy number, coverage limits, and effective/expiration dates.

How to Get a Certificate of Insurance

If you already have a business insurance policy, getting a COI is typically fast and easy. Here’s how to get a certificate of insurance:

  1. Contact Your Insurance Agent or Provider: Most insurers can issue a COI within 24 hours.
  2. Request Specific Information: You may need to include the name of the certificate holder (the person or company requesting the COI).
  3. Send or Share the COI: It can be emailed or uploaded to a client portal, depending on the request.

If you don’t have insurance yet, your first step is to speak with a licensed insurance agency (like us!) to get a custom policy that fits your business needs.

Who Might Ask for a COI?

  • Clients hiring you for services
  • Landlords leasing commercial space
  • Vendors or subcontractors
  • Event organizers
  • Government or municipal contracts

These parties want to ensure that if something goes wrong, they won’t be held financially responsible.

Final Thoughts: Don’t Wait to Get Your COI

Your business works hard to earn trust—don’t let a missing COI slow you down. Having your certificate of insurance for business ready to go not only protects your company but shows you’re serious, responsible, and ready to get to work.

At Peoples First Insurance, we make it simple to get the coverage and documents you need to operate confidently. Whether you need help securing a policy or issuing a COI quickly, our team is here to support you every step of the way.

Need a Certificate of Insurance?

Contact us today to get started—or request a COI instantly if you’re already a client.